Part of Bussiness Letter

Business Letter 

Today almost all companies prioritize writing a cover letter is in English, the company intends to show the meaning of English to interact in the company, because the English language is the language that should be understood. The following sections will explain about what is contained in the letter of the business ..

let's see .. !!

Part of a Business Letter :
1. Letter Head
2. Reference Line
3. Date Line
4. Inside Address
5. Attention Line
6. Salutation
7. Subject Line
8. Body Of Line
9. Complimentary Close
10. Signature
11. Enclosure
12. Carbon Copy Notation

Of the twelve points above, will be explained the function of each is as follows :

1. Letter head
The letterhead is :
An identity that contains the logo, name, address and phone of the sender of the letter. Sample the letterhead :


2. Reference Line
In the English-language letters usually contain the letters before the name of the executive who signed the letter, followed by a slash or a colon, then the name of the letter typist. Some companies add a code or a specific number based on their file systems. Reference is placed above the top of the letter date.

Example :
Your ref: 22 March 2004
Our Ref: BS / KF

3. Date Line
It contains the date, month and year of manufacture of the letter. The date is below the return address. For the month of writing should be written with the name of the month, not written explanation numbers. Because it can be confusing. The format of writing the correct date August 17, 2012.

British English
In British English, the day before the month is usually written. If we want, we can add the suffix numbers rise (st, nd, rd, or th). Preposition of before the month is usually omitted. We can put a comma before the year, but this is not common anymore in British English. Example: 26 (th) (of) January (,) 2011

American English
In American English we can also write the date simply by using numbers. The most common are :Example: 3/11/09 or 3-11-09

It should be noted that usually means the date 11/03/09, 3 November 2009 in British English and in American English can mean dated March 11, 2009. To avoid this confusion, you have to spell out the month or use abbreviations.

4. Inside Address
Contains information that contains the location of the recipient of the recipient's name, address, zip code, country. Examples destination address :



Beginning with the company's name or the name of the person, if there is a name of the degree must be used before the name of greetings such as Mr, Mrs, Miss, Ms, Mr, M. Sc, Dr., Prof., Captain, Major, Colonel, General. This address can also begin with a job title or department (if you do not know the name): Sales Manager, Account Department. Items that follow :

- Name-house or building number and street name-building city name and zip code.

5. Attention Line
Is an alternative to placing the recipient's name in the address ..

6. Salutation
Contains greeting to initiate the contents of a letter.

If you know the name and gender of the recipient of the letter was written with the following format: Dear Ms / Miss / Mrs / Mr / Dr + surname. Example: "Dear Mr. Tarzan" or written without gender "Dear Tarzan"
The use of punctuation in use British Style Salutation written without punctuation (semicolon or comma) and the American Style use the colon.
Dear Mr. Tarzan => examples in the British Style
Dear Mr. Tarzan: => examples in American Style





7. Subject Line
This section is a line that contains subject matter that represents the contents of the letter. Subject was placed in the left top of the letter.

Writing subject using British Style : Subject placed between the Salutation and the contents of the letter.


Writing subject using American Style : Subject placed on Salutation.


8. Body Of Line
The content of the letter containing the reason or purpose of the letter.

9. Complimentary Close
Regards cover is often used is our respect, respect me, greeting reverence, and wasalam. In the official letter no use closing greeting.

The important thing to note in regards writing cover are :

- Initial greeting cover letter is written with a capital letter
- Writing end closing greeting commas.

Greetings Closing the strongest association with Greetings. Usually there are some rules that need our attention. The presentation also differs between British English and American English as the following explanation :
British English
1. If you use the recipient's name on the letter Greetings, the greeting is closing "Yours sincerely" or "Sincerely yours".
2. If you do not use the name of the recipient on Greetings, the greeting cap its is "Yours faithfully" or "Faithfully yours".
American English
Use "Sincerely" or "Sincerely yours", for all cases, which would you use the recipient's name or not. In the email, you can use the following to cap its greeting :
1. Regards
2. kind regards
3. Best wishes

10. Signature
Serves to convince the recipients, the recipient of the signature can be more confident with what you have written, also include your name or a title that you get.

11. Enclosure
Aims to write additional attachments that can be viewed by recipients.



12. Carbon Copy Notation
This section is used to inform the recipients of the letter, that the letter was also sent to those who need to know the contents of the letter. CC was placed in the left bottom of the letter. Example: CC: Finance Department.

Member name :

• Ibnu Hafizh Baihaqi (24113169)
• Arum Tiara Sari (21113407)
• Nora Oktavia Silitonga (26113494)

Reference :
Sumber 1
Sumber 2